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RFP #253: Scaling and Scale Maintenance, Reliability/Validity Analyses, and Online Ordering System of the New York State Regents Examinations

Recent Updates

Overview

The 91 (91)Office of State Assessment(OSA)is seeking proposals to conduct two psychometric components:(1) scaling and scale maintenance, and (2) analyses to provide evidence regarding reliability and validity for selected High School Regents Examinations in English Language Arts, Mathematics, Science, and Social Studies, as well as (3)provide an online ordering system used by schools to place orders for Regents Examinations. The successful bidder will provide services and prepare technical documentation for the 2025-26, 2026-27,2027-28, 2028-29 and 2029-30school years.

Bidders must bid on all three (3) components of this RFP.

Subcontracting

Subcontractingwill be limited to thirty percent (30%) of thetotalcontract budget.Subcontracting is defined asnon-employee direct personal services and related incidental expenses, including travel.

Terms of Contract

91 will awardonecontractpursuant tothisRFP.The contract resulting from thisRFPwill be for a5-yeartermanticipatedto beginOctober 1,2026,andtoendSeptember 30, 2031.

Minority and Women-Owned Business Enterprises

Bidders are required to comply with 91’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the RFP.

Mandatory Requirements

See Mandatory Requirements section of the RFP.

RFP Components

1.) Descriptionof Servicesto Be Performed

2.) Submission

3.) Evaluation Criteria and Method of Award

4.) Assurances

5.) Submission Documents (separate document)

Questions and Answers

Questionsand Answers Summary - Posted 6/9/2026

Submission Deadline and Instructions

Bidders are requested tosubmittheir bids electronically.Thefollowing documents, as detailed in the Submission section of this RFP,must be received viano later than June 30, 2026:

1. Submission Documents labeled<name of bidder>Submission DocumentsRFP#253

2. Technical Proposal labeled<name of bidder>Technical ProposalRFP#253

3. Cost Proposal labeled<name of bidder>Cost ProposalRFP#253

4. M/WBE Documents labeled<name of bidder>M/WBE DocumentsRFP#253

InstructionsforSubmitting anElectronicBid: 

1. The technical and cost proposal documents should besubmittedin Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do notsubmitthe technical or cost proposal as a scanned PDF. 

2. Submission documents requiring a signature must be signed using one of the methods listed below and may besubmittedas a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.

3. The following forms of e-signatures are acceptable:

a. handwritten signatures on faxed or scanned documents

b. e-signatures that have been authenticated by a third-party digital software, such asDocuSignand Adobe Sign

c. stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents 

4. Unacceptable forms of e-signatures include:

a. a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing”

5. To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation:“I agree, and it is my intent, to sign this document by<describe the signature solution used>and by electronically submitting this document to<name of recipient individual or entity>. I understand that my signing andsubmittingthis document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing andsubmittingthis document I am affirming to the truth of the informationcontainedtherein.”

6. To ensure receipt of your bid, pleaseensure that the RFP number and title listed on page 1 are accurately entered into the fields “Procurement No” and “Procurement Title/Name” on theonline form. Failure toinclude this informationmay result in the bid not being received by the deadlineorconsidered for award.

91 Designated Contacts

Program Matters Fiscal Matters MWBE Matters

Robin Clow

Robin.Clow@nysed.gov

Monica Foley

Monica.Foley@nysed.gov

Thomas McBride

Thomas.McBride@nysed.gov

RFP Documents